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Policy BF-PGS-PO1 Best Value Procurement

 
  1. Policy
  2. Definitions
  3. Relevant Federal and State Statutes
  4. Relevant UT System and UTA Policies, Procedures, and Forms
  5. Who Should Know
  6. UTA Officer(s) Responsible for Policy
  7. Dates Approved or Amended
  8. Contact Information policysite@uta.edu
  1. Policy

    1. General
      1. Section 51.9335, Education Code, authorizes institutions of higher education to
        use 'best value' procurement processes which provide greater autonomy and
        flexibility in the procurement of goods and services. This policy provides
        guidelines for 'best value' procurement.
      2. This policy impacts all employees who participate to any extent in the
        procurement of goods and services, including but not limited to accumulation of
        information, preparation of solicitation and related procurement documentation,
        and selection of goods or service providers.
    2. Policy Regarding Best Value Procurement
      1. The University shall conduct all procurement activities in a manner which
        assures that each procurement of goods or services provides 'best value' to the
        institution. 'Best value' means the optimum combination of economy and quality
        that is the result of fair, efficient and practical procurement decision-making and
        which achieves the institution's procurement objectives. Each procurement of
        goods or services shall be made using a method which results in 'best value' to
        the institution, including but not limited to:

        1. competitive biddings;
        2. competitive sealed proposals;
        3. catalogue purchase (i.e. qualified information system vendor [QISV]
        catalogue (ref. Chapter 2157, Government Code); or
        4. group purchasing programs;

        and shall be awarded based on those criteria which provide 'best value' to the
        institution. The procurement methods and selection criteria used in the
        solicitation and award of procurement transactions shall be determined by this
        institution's Office of Procurement Services in accordance with all applicable
        federal, state and local laws, rules and regulations, the Regents' Rules and Regulations, and best procurement practices.
      2. All procurements shall be made in accordance with all applicable federal, state
        and local laws, rules and regulations, the Regents' Rules and Regulations and
        best procurement practices. Subject to the approval of the UT System Office of
        Academic or Health Affairs and Office of General Counsel and this institution's
        chief business officer, the institution's Office of Procurement Services shall
        establish and implement detailed procedures and guidelines for the solicitation
        and award of all procurements of goods and services to ensure compliance
        with all applicable federal, state and local laws, rules and regulations, the
        Regents' Rules and Regulations, and best procurement practices.
      3. All questions concerning this policy should be directed to the Office of
        Procurement Services.
  2. Definitions


    N/A

  3. Relevant Federal and State Statutes


    Texas Education Code, Section 51.9335

  4. Relevant UT System and UTA Policies, Procedures, and Forms


    UT System Regents' Rules and Regulations, Rule 20901

    UT Arlington Fiscal Procedures, Procurement Services

  5. Who Should Know

    -

  6. UTA Officer(s) Responsible for Policy

    -

  7. Dates Approved or Amended

    -

  8. Contact Information

    -