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Procedure BF-P-PR8 Salary Spread Election

 

Dates Effective From: 05 May 2014
Responsible Officer: Vice President for Business Affairs and Controller
Sponsoring Department: Payroll Services
Errors or changes to: Office of Legal Affairs policysite@uta.edu

Contents


  1. Objective
  2. Scope
  3. Procedures
  4. Definitions
  5. Relevant Federal and State Statutes
  6. Relevant UT System and UTA Policies, Procedures, and Forms
  7. Appendices
  8. Contact Information
  1. Objective

     

    This procedure provides information on the election of salary spread over an entire fiscal year (September through August) for UT Arlington faculty. Faculty members must meet certain criteria for salary spread to go into effect. Salary spread may be revoked in certain circumstances as outlined in this procedure.

  2. Scope

     

    This procedure applies to UT Arlington faculty members who are appointed 50% time or more and paid from the same cost center over the entire academic year (September through May).

  3. Procedures

    1. Responsibilities
      1. UT Arlington Faculty Member
        • Submits a Salary Spread Request form to the Office of Human Resources before August 31 to elect salary spread enrollment.
        • Notifies the Office of Human Resources in writing if he/she wishes to remove the twelve-month salary spread.
    2. Section I. Election of Salary Spread

       

      Faculty who are appointed 50% time or more and paid from the same cost center over the entire academic year (September through May), may elect to receive their nine month contact rate in twelve equal installments, September through August. The election form Salary Spread Request (Form BF-P-F10) is submitted to Office of Human Resources.

       

      The election for twelve month spread is not available to those faculty members appointed on grant and contract cost centers.

       

      Annual deductions for insurance and UT Flex are deducted over twelve months if the employee elects the twelve month salary spread.

    3. Section II. Removal or Termination of Salary Spread
      1. Once the twelve-month spread election is made, the election remains in effect for subsequent fiscal years. The faculty member must notify Human Resources in writing if he/she wishes to remove the twelve-month spread.
      2. If the faculty member changes cost centers or terminates employment during the nine month academic year, the option to receive twelve equal installments is automatically revoked. The faculty member will receive a payment on the next payroll cycle for the year-to-date savings.
    4. Rationale

       

      A faculty member may only elect salary spread if they are appointed 50% time or more and paid from the same cost center over the entire academic year. Faculty members appointed on grant and contract cost centers are not eligible for the twelve-month salary spread. Salary spread will terminate in the event a faculty member changes cost centers or terminates employment.

  4. Definitions

     

    N/A

  5. Relevant Federal and State Statutes

     

    N/A

  6. Relevant UT System and UTA Policies, Procedures, and Forms

     

    The following can be found by entering the document title in the search bar on the University Policies, Procedures, and Forms page:

     

    Salary Spread Request (Form BF-P-F10)

    Payroll Processing - Pay Dates and Deadlines (Procedure BF-P-PR1)

    Distribution of Payments (Procedure BF-P-PR3)

  7. Appendices

     

    N/A

  8. Contact Information

     

    All topics in Procedure:
    Payroll Services
    817-272-5426 or payroll@uta.edu URL: https://www.uta.edu/business-affairs/staff/accounting/payroll-services.php

    Website access:
    Office of Legal Affairs
    817-272-5577 or policysite@uta.edu