Procedure BF-AS-PR9 Charges to Departmental Services

 

Dates Effective From: Pending
Responsible Officer: Officer
Sponsoring Department: Accounting Services
Errors or changes to: Office of Legal Affairs policysite@uta.edu

Contents


  1. Objective
  2. Scope
  3. Procedures
  4. Definitions
  5. Relevant Federal and State Statutes
  6. Relevant UT System and UTA Policies, Procedures, and Forms
  7. Appendices
  8. Contact Information
  1. Objective

    -

  2. Scope

    -

  3. Procedures

     

    Interdepartmental transfers (IDTs) occur when one department provides a product or service to another department. The department providing the product or service will create a VT5 in *DEFINE. The credit account must be a 29 or 18 account. Do not use for corrections or to transfer funds from one account to another. Agency accounts, which begin 41-xxxx-xx, cannot be used on VT5s. Only Service Department accounts (18-xxxx-xx) may charge a state account (14-xxxx-xx).

     

    Additional requirements for Service Department accounts (18 accounts):

    1. Services must be billed consistently to all users (federal accounts charged the same as non-federal accounts)
    2. Billing rates cannot include unallowable costs (OMB Circular A-21)
    3. Billing rates must represent actual cost and should not include a profit margin
  4. Definitions

     

    N/A

  5. Relevant Federal and State Statutes

     

    N/A

  6. Relevant UT System and UTA Policies, Procedures, and Forms

     

    N/A

  7. Appendices

     

    N/A

  8. Contact Information

     

    Office of Accounting Services: 817-272-2194 or acctserv@uta.edu